City Clerk

Overview
The City Clerk is a department head appointed by the city manager. 

Assisting the City Council
The City Clerk serves as the Clerk to the City Council. The City Clerk is the custodian of the Official Seal of the City of Shafter, and administers oaths and affirmations to the Mayor and City Council, and all city employees and volunteers. The City Clerk also serves as the Official Recorder of City Council meetings, and prepares the agendas and minutes for the meeting of the City Council, special boards and commissions. The City Clerk is responsible to maintain records of City Council actions and a permanent record of transactions including the City Municipal Code

Responsibilities

The City Clerk manages public inquiries, relationships, and arranges for ceremonial and official functions. The City Clerk is the compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. 

 The responsibilities of the City Clerk include:
  • As Elections Official, conduct regular and special municipal elections
  • As Local Legislation Auditor, maintain and publish the City Charter and Municipal Code
  • Act as Municipal Officer, accepts claims and service of other legal documents, and certify copies of official records
  • As Political Reform Filing Officer, administer the filing of Conflict of Interest Statements filed by elected and appointed City officials, candidates and officeholder campaign filings
  • As the records custodian, records, preserves, researches and provides for public access to records and archives
  • As the Clerk to the City Council, manage public inquiries and relationships
The City Clerk is the local official who administers municipal elections, provides access to city records and all legislative actions in order to provide the public open access to information and transparency in the democratic legislative processes.

Legal Notices and Publications
Agendas are posted at:
  • Shafter City Council Chambers, 336 Pacific Avenue.
  • City Hall Lobby, 336 Pacific Avenue.
  • Shafter Police Department, 201 Central Valley Hwy.
The newspaper of general circulation and circulated in the City of Shafter used for publishing legal notices is The Shafter Press, published by Reed Print, Inc. Contact The Shafter Press at 661-746-4942 or visit the Shafter Press website

Public Records
The City of Shafter supports the right to access public records that are created and maintained by the City in the normal course of business. It is the goal to provide timely access to requested records in accordance with the California Public Records Act (Government Code Section 6250-6270).

Please note that birth certificates, death records, and marriage licenses are held by the Kern County Recorders Office. More information can be found online at Kern County Hall of Records, by call (661) 868-6400, or at 1655 Chester Avenue, Bakersfield, CA 93301.

In addition, records maintained by the Shafter Police Department should be directed to Shafter Police Department, 201 Central Valley Hwy, Shafter or by calling (661) 746-8500.

Any person may request to inspect or receive a copy of an identifiable public record, except those records that are exempt under the provisions of the law. Fees for copies are in accordance with Shafter Resolution.

To expedite your request and allow an efficient procedure for processing, please complete the appropriate form by providing clear and specific description of the information you are requesting such as dates, addresses, or titles of document(s) sought. After completion, you can submit it to the City Clerk's Office in person, via email or by fax (661) 746-0607. For more information about records available at the City of Shafter, please call the City Clerk Office during normal business hours at (661) 746-5000.

Statement of Economic I‚Äčnterest
The Political Reform Act of 1974 requires persons holding specified public offices to file disclosures of investments, real property interests, and income within specified periods of assuming office, leaving office and annually while holding office.

Public officials that are identified under Government Code Section 87200 file their Statement of Economic Interests (Form 700) with the City Clerk, which is the filing officer. A copy is retained in the City Clerk's Office and the original is forwarded to the California Fair Political Practices Commission (FPPC). Additionally, candidates for Shafter elected position are required to file a Statement of Economic Interest with the City Clerk's Office no later than the final filing date of the nomination period. Employees designated in the Shafter Conflict of Interest Code and certain consultants who hold positions that involve making or participating in the making of decisions, which may foreseeably have a material effect on the holder's financial interest must also file. Contact the City Clerk to review the current Conflict of Interest Code at (661) 746-5006..

Pursuant to Government Code Section 87505, below is a list of names and position titles for each of the elected offices identified in G.C. Section 87200.

Elected Officers
Mayor Cathy Prout
Mayor Pro Tem Florez
Council Member Gilbert Alvarado
Council Member Jack "Woody" Colvard
Council Member Eli Espericueta

Statements of Economic Interests (Form 700's) are public documents and any member of the public may inspect at not cost and request a copy of any statement at a cost of 10 cents per page and $5 fee for statements 5 years or older . Forms must be made available as soon as possible during regular business hours. Please visit the Shafter City Clerk's Office to request a copy of a Statement of Economic Interest at 336 Pacific Avenue, Shafter, California 9263.

Copies of Statement of Economic Interest forms may be obtained at the office of the FPPC located at 428 J Street, Sacramento, California 95814. Additionally, certain local government elected officers statements are available in electronic format free of charge on the FPPC's website at 
http://www.fppc.ca.gov/